Contacts

The Contacts folder is your e-mail address book. Your contacts are friends, relatives, and coworkers you communicate with, and the information needed to do so.

Creating Contacts

There are several different ways to create new contacts:

choose File>New>Contact
choose Actions>New Contact while in the Contacts folder
Click on the New button

Add E-Mail Sender to Contacts' List

To add an e-mail sender to your contact list, right-click on the sender's name in the open message and select Add to Contacts.

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This opens the Contact form filled with information from the e-mail. You can add more information if you wish.

Addressing E-mail from Contact Info

You can address an e-mail message using Contact information from within the Contacts folder or from the New Message form. The easiest way is to right-click on the contact’s name to open the shortcut menu and select “New Message to Contact.”

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Also, while in the Contacts folder, you could click the New Message to Contact button Outlook icon image to open a new preaddressed e-mail to your selected contact.

If you double-click on a contact’s name, the contact form opens. From within the form, you also can click on the New Message to Contact button to open a new pre-addressed e-mail.

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If you are in the Inbox folder, click on the New button to open a new message and then click on the To….button to open the Select Names dialog box and select your contacts list and then your contact's name from that list.

Searching for Contacts

If you know part of a name and you want to find a person in an address book, use the Find a Contact box shown below. It appears on the toolbar for all Outlook folders. Just type in a few letters of a name and press the Enter key—the name entered can be an e-mail alias, display as name, or company name too. The contact record for that person opens.

If there is more than one person with those letters in his/her name, the Choose Contact dialog box opens.

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You might also get the Check Names dialog box. Select the name and click on OK.

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This opens the following dialog box whick allows you to add the person to your contact list by clicking on the Contacts button at the bottom of the form.

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To quickly open a contact you previously searched for, you can click the “Find a contact” drop-down list arrow to select a name.

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Linking Items to a Contact

Open the contact you want to link items to.
On the Actions menu, point to Link, and then click Items or File.

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In the Look in box, click the folder that contains the items you want to link to the contact.

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In the Items list, select the items you want to link to the contact.
If you choose File instead of Items on the Actions menu, then in the folder list, double-click the file you want to link to the contact.

Linking New Items to a Contact

When composing a message, click Options on the message toolbar, and then click Contacts in the “Message Options” dialog box that opens.

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When creating all other items, the process is the same to link to a contact. Click the Contacts button in the form and in the Look in list, click the folder that contains the contact you want to link the item to. In the Items list, click the contact or contacts you want to link the item to. For example, when creating a new appointment, the New Appointment form opens as shown below. At the bottom of this form, click on the Contacts button.

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In the “Select Contacts” box that opens, you select the folder containing the contact (such as Contacts) and select the contact to link to in the “Items” list.

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Return to Course Topics or go on to the next section on the Calendar.

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	Contacts The Contacts folder is your e-mail address book. Your contacts are friends, relatives, and coworkers you communicate with, and the information needed to do so. Creating Contacts There are several different ways to create new contacts: choose File>New>Contact choose Actions>New Contact while in the Contacts folder Click on the New button Add E-Mail Sender to Contacts' List To add an e-mail sender to your contact list, right-click on the sender's name in the open message and select Add to Contacts. This opens the Contact form filled with information from the e-mail. You can add more information if you wish. Addressing E-mail from Contact Info You can address an e-mail message using Contact information from within the Contacts folder or from the New Message form. The easiest way is to right-click on the contact’s name to open the shortcut menu and select “New Message to Contact.” Also, while in the Contacts folder, you could click the New Message to Contact button to open a new preaddressed e-mail to your selected contact. If you double-click on a contact’s name, the contact form opens. From within the form, you also can click on the New Message to Contact button to open a new pre-addressed e-mail. If you are in the Inbox folder, click on the New button to open a new message and then click on the To….button to open the Select Names dialog box and select your contacts list and then your contact's name from that list. Searching for Contacts If you know part of a name and you want to find a person in an address book, use the Find a Contact box shown below. It appears on the toolbar for all Outlook folders. Just type in a few letters of a name and press the Enter key—the name entered can be an e-mail alias, display as name, or company name too. The contact record for that person opens. If there is more than one person with those letters in his/her name, the Choose Contact dialog box opens. You might also get the Check Names dialog box. Select the name and click on OK. This opens the following dialog box whick allows you to add the person to your contact list by clicking on the Contacts button at the bottom of the form. To quickly open a contact you previously searched for, you can click the “Find a contact” drop-down list arrow to select a name. Linking Items to a Contact Open the contact you want to link items to. On the Actions menu, point to Link, and then click Items or File. In the Look in box, click the folder that contains the items you want to link to the contact. In the Items list, select the items you want to link to the contact. If you choose File instead of Items on the Actions menu, then in the folder list, double-click the file you want to link to the contact. Linking New Items to a Contact When composing a message, click Options on the message toolbar, and then click Contacts in the “Message Options” dialog box that opens. When creating all other items, the process is the same to link to a contact. Click the Contacts button in the form and in the Look in list, click the folder that contains the contact you want to link the item to. In the Items list, click the contact or contacts you want to link the item to. For example, when creating a new appointment, the New Appointment form opens as shown below. At the bottom of this form, click on the Contacts button. In the “Select Contacts” box that opens, you select the folder containing the contact (such as Contacts) and select the contact to link to in the “Items” list. Return to Course Topics or go on to the next section on the Calendar.
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