Delegates

Delegate Access

You might want to make someone your delegate so that he/she can send items on your behalf. To do this, give that person delegate access by completing the following steps:

On the Tools menu, click Options, and then click the Delegates tab.
Click Add.

In the Type name or select from list box in the Add Users dialog box, enter the name of the delegate.

In the Permission Level dropdown list, choose Editor or whatever level of access you want the other person to have to each Outlook folder.

Permissions

A delegate can be granted the following permissions:

Author
When you give a delegate Author permission, you allow this person to read and create items as well as modify and delete items he/she creates. For example, a delegate can create meeting requests directly in your Calendar folder, and then send these items on your behalf.

Editor
With Editor permission, you allow a delegate to do everything an Author can do, plus modify and delete the items you created.

With author or editor permissions, the delegate has send-on-behalf-of permission. Sent messages contain both the owner's and delegate's names. Message recipients see the owner's name in the “Sent On Behalf Of” box and the delegate's name in the “From” box.

Reviewer
With Reviewer permission, a delegate can read items on another person's calendar but not create, modify, or delete items. If a delegate needs permission to deal with meeting requests and responses only, you can select the “Send meeting requests and responses only to my delegates, not to me” check box on the Delegates tab and do not need to grant permission to your Inbox. Meeting requests and responses will go directly to the delegate's Inbox. The delegate will, however, need editor permission to your Calendar folder, because once he/she responds to the meeting on your behalf, the meeting is automatically added to your Calendar folder.

Private Items

To give a delegate access to your private appointments, simply check the “Delegate can see my private items” checkbox. If you have given another person delegate access to any of your folders, you can hide personal information by opening each personal item, and then selecting the Private check box, but checking the “Delegate can see my private items” checkbox overrides this setting, allowing someone to see items you may have made Private.

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	Delegates Delegate Access You might want to make someone your delegate so that he/she can send items on your behalf. To do this, give that person delegate access by completing the following steps: On the Tools menu, click Options, and then click the Delegates tab. Click Add. In the Type name or select from list box in the Add Users dialog box, enter the name of the delegate. In the Permission Level dropdown list, choose Editor or whatever level of access you want the other person to have to each Outlook folder. Permissions A delegate can be granted the following permissions: Author When you give a delegate Author permission, you allow this person to read and create items as well as modify and delete items he/she creates. For example, a delegate can create meeting requests directly in your Calendar folder, and then send these items on your behalf. Editor With Editor permission, you allow a delegate to do everything an Author can do, plus modify and delete the items you created. With author or editor permissions, the delegate has send-on-behalf-of permission. Sent messages contain both the owner's and delegate's names. Message recipients see the owner's name in the “Sent On Behalf Of” box and the delegate's name in the “From” box. Reviewer With Reviewer permission, a delegate can read items on another person's calendar but not create, modify, or delete items. If a delegate needs permission to deal with meeting requests and responses only, you can select the “Send meeting requests and responses only to my delegates, not to me” check box on the Delegates tab and do not need to grant permission to your Inbox. Meeting requests and responses will go directly to the delegate's Inbox. The delegate will, however, need editor permission to your Calendar folder, because once he/she responds to the meeting on your behalf, the meeting is automatically added to your Calendar folder. Private Items To give a delegate access to your private appointments, simply check the “Delegate can see my private items” checkbox. If you have given another person delegate access to any of your folders, you can hide personal information by opening each personal item, and then selecting the Private check box, but checking the “Delegate can see my private items” checkbox overrides this setting, allowing someone to see items you may have made Private. Return to Course Topics or go on to Using AutoArchive.
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