Creating a Signature

You can create a signature for e-mail messages that will be automatically added to your outgoing messages similar to information included as part of letterhead stationery. You can create more than one signature.

Practice: Creating a Signature

In the main Outlook window, choose Tools on the menu, click Options, and then select the Mail Format tab.
At the bottom of the dialog box, click on the Signatures button to open the Create Signature dialog box.

Outlook image

This opens the Create Signature dialog box shown below.

Click on the New button to create a new signature.

In section 2, you choose whether to “Start with a blank signature” or to “Use this existing signature as a template,” meaning you can use an existing signature as a starting point for a new one.
Select “Use this file as a template” if you have a signature file you want to use as your Outlook signature.
Click Next. The Edit Signature dialog box opens.

Outlook image

Type the text for your signature here, clicking on the Font, Paragraph, Clear, and Advanced Edit buttons to open their respective dialog boxes to change the font and font style and paragraph alignment and bullet options (these options aren’t available if you use plain text message format). Clear will clear text so you can start a signature over. Advanced edit opens another editor such as Frontpage or Word to create a signature file located in C:/Documents and Settings/username/Application Data/Microsoft/Signatures.
Click Finish to return to the Create Signature dialog box to preview your signature. You can continue to edit your signature or click OK to return to the Options dialog box.
The signature you created appears as the “Signature for new messages” and/or “Signature for replies and forwards” if you select it under Tools>Options>Mail Format.
You can change to a different signature by using the drop-down menus to select from signatures you’ve created.
To change the signature for a single message (when using Outlook as your e-mail editor), delete the default signature and then click in the message body where you want to insert the signature. Go to Insert on the menu and point to Signature or click on the icon. Then select the signature you want or click More for additional signatures.

Outlook image

If Word is your e-mail editor, to change signatures in an e-mail, right-click the current signature and choose another.

Return to Course Topics or go on to the next section on Distribution Lists.

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	Creating a Signature You can create a signature for e-mail messages that will be automatically added to your outgoing messages similar to information included as part of letterhead stationery. You can create more than one signature. Practice: Creating a Signature In the main Outlook window, choose Tools on the menu, click Options, and then select the Mail Format tab. At the bottom of the dialog box, click on the Signatures button to open the Create Signature dialog box. This opens the Create Signature dialog box shown below. Click on the New button to create a new signature. This opens the Create New Signature dialog box. Type a name for this signature so you can identify the signature. This name doesn’t appear as part of the signature. In section 2, you choose whether to “Start with a blank signature” or to “Use this existing signature as a template,” meaning you can use an existing signature as a starting point for a new one. Select “Use this file as a template” if you have a signature file you want to use as your Outlook signature. Click Next. The Edit Signature dialog box opens. Type the text for your signature here, clicking on the Font, Paragraph, Clear, and Advanced Edit buttons to open their respective dialog boxes to change the font and font style and paragraph alignment and bullet options (these options aren’t available if you use plain text message format). Clear will clear text so you can start a signature over. Advanced edit opens another editor such as Frontpage or Word to create a signature file located in C:/Documents and Settings/username/Application Data/Microsoft/Signatures. Click Finish to return to the Create Signature dialog box to preview your signature. You can continue to edit your signature or click OK to return to the Options dialog box. The signature you created appears as the “Signature for new messages” and/or “Signature for replies and forwards” if you select it under Tools>Options>Mail Format. You can change to a different signature by using the drop-down menus to select from signatures you’ve created. To change the signature for a single message (when using Outlook as your e-mail editor), delete the default signature and then click in the message body where you want to insert the signature. Go to Insert on the menu and point to Signature or click on the icon. Then select the signature you want or click More for additional signatures. If Word is your e-mail editor, to change signatures in an e-mail, right-click the current signature and choose another. Return to Course Topics or go on to the next section on Distribution Lists.
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