Assigning Tasks in Outlook 2003
Creating New Tasks & Task Requests
To create a new task, a personal or work-related duty or errand that you want to track through completion, on the File menu, point to New. If you are in the Tasks folder, New defaults to a form to create a new task. If you want to request someone do something, then click Task Request in the drop-down list indicated by the black triangle on the side of the New button .
Assigning Existing Tasks
To assign an existing task, in the task list (the list of tasks that appears in the Tasks folder and in the TaskPad in Calendar), open the task you want to assign by double-clicking on it, and click Assign Task. You can also right-click on the task and use the shortcut menu.
In the To box, enter the name of the person you want to assign the task to. To select the name from a list, click the To button. For a new task, in the Subject box, type a task name. (In an existing task, the Subject box is already filled in.) Select the due date and status options you want. Select or clear the "Keep an updated copy of this task on my task list" check box and the "Send me a status report when this task is complete" check box.
If you want the task to repeat, click Recurrence, (also on the Actions menu ) select the options you want, and then click OK.
In the body of the task, type instructions or information about the task. Then
click Send 
. Note: If you assign a recurring task, one that occurs repeatedly such as an appointment or task that occurs on a regular basis, maybe a weekly status meeting, a copy of the task will remain in your task list, but it won't be updated. If you select the Send me a status report when this task is complete check box, you will receive a status report for each completed occurrence of the task.
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