Creating a Chart

In this section, you'll create a chart like the one shown below, reflecting the growth in the number of employees in your division for the four quarters of last year.

Chart image

Changing a Slide Layout

Go to Slide 3, the slide after which you want to insert the new slide with a chart.
Click the New Slide button to insert a new Slide 4, and then click the Title and Chart Slide Layout in the Slide Layout Task Pane—the very last layout in the Other Layouts section (see below).

Chart image

If the Slide Layout Task Pane doesn't appear in the PowerPoint window, click View on the menu bar, click Task Pane, click the Task Pane list arrow, and then click Slide Layout.

Click the title placeholder and type Number of Employees 2005. You added the new slide and changed its slide layout so that it's ready for creating the chart. See the figure below.

Chart image

Inserting a Chart

Close the Task Pane to give more space for the Slide Pane, and then click the Insert Chart button in the content placeholder. PowerPoint inserts a sample graph and displays a datasheet, or grid of cells, similar to a Microsoft Excel worksheet, in which you can add data and labels.

Chart image

Delete the second and third rows of data on the datasheet by clicking the beige buttons labeled 2 and 3 on the left side of the datasheet to select entire rows. Press the Delete key to clear the entire rows.

Chart image

Click the cell with the current label "East," just to the left of cell A1, and type Totals to indicate the total number of employees per quarter.
Click the cell with the current label "1st Qtr," just above cell A1. Using the horizontal scroll bar on the bottom of the datasheet, scroll so that you can see cell A1. Click in cell A1 (which currently contains the number 27.4). Type 48 (the growth in the number of employees during the first quarter), press the Tab key to go to cell B1, and type 56 (the number during the second quarter). Press the Tab key to go to cell C1, and type 62 and 81 in D1.

Chart image

The datasheet is complete. Click outside of the chart to deselect it and the datasheet closes, taking you back to the slide with the completed chart.

Save the presentation and go on to the next section on Creating a Table in a Slide.

Return to Course Topics or Creating a Presentation Topics.

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	Creating a Chart In this section, you'll create a chart like the one shown below, reflecting the growth in the number of employees in your division for the four quarters of last year. Changing a Slide Layout Go to Slide 3, the slide after which you want to insert the new slide with a chart. Click the New Slide button to insert a new Slide 4, and then click the Title and Chart Slide Layout in the Slide Layout Task Pane—the very last layout in the Other Layouts section (see below). If the Slide Layout Task Pane doesn't appear in the PowerPoint window, click View on the menu bar, click Task Pane, click the Task Pane list arrow, and then click Slide Layout. Click the title placeholder and type Number of Employees 2005. You added the new slide and changed its slide layout so that it's ready for creating the chart. See the figure below. Inserting a Chart Close the Task Pane to give more space for the Slide Pane, and then click the Insert Chart button in the content placeholder. PowerPoint inserts a sample graph and displays a datasheet, or grid of cells, similar to a Microsoft Excel worksheet, in which you can add data and labels. To create the chart for your presentation, you simply edit the information in the sample datasheet on the screen as shown above. The information on the datasheet is stored in boxes or cells organized in columns and rows. The columns are labeled A, B, C, etc., and the rows are numbered 1,2,3, etc.. In this chart, you only need one row for the Total number of employees by quarter. Delete the second and third rows of data on the datasheet by clicking the beige buttons labeled 2 and 3 on the left side of the datasheet to select entire rows. Press the Delete key to clear the entire rows. Click the cell with the current label "East," just to the left of cell A1, and type Totals to indicate the total number of employees per quarter. Click the cell with the current label "1st Qtr," just above cell A1. Using the horizontal scroll bar on the bottom of the datasheet, scroll so that you can see cell A1. Click in cell A1 (which currently contains the number 27.4). Type 48 (the growth in the number of employees during the first quarter), press the Tab key to go to cell B1, and type 56 (the number during the second quarter). Press the Tab key to go to cell C1, and type 62 and 81 in D1. The datasheet is complete. Click outside of the chart to deselect it and the datasheet closes, taking you back to the slide with the completed chart. Save the presentation and go on to the next section on Creating a Table in a Slide. Return to Course Topics or Creating a Presentation Topics.
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