Footers
Inserting Footers and Slide Numbers
You might want to include footers on each slide. A footer is a word or phrase that appears at the bottom of each page, and similarly, a header is a word or phrase that appears at the top of each page. PowerPoint provides header and footer placeholders. Now you'll use the footer placeholder to add a footer, including slide numbers, to each of the slides.
Practice: Inserting a Footer into Your Presentation
- Go to Slide 2, click View on the menu bar, click Header and Footer to open the Header and Footer dialog box, and then click the Slide tab, if necessary, to display the slide header and footer information.
- Make sure the Date and time check box is deselected because you don't want that information to appear in the slide.
- Click the Slide number check box because you do want the slide number to appear on each slide.
- Click the Footer check box, and then click in the Footer text box.
- Type the name of your division which becomes the footer text, and click the Don't show on title slide check box if you don't want the footer text to appear on the title slide.
- Click the Apply to All button on the Header and Footer dialog box. All the slides now contain a footer. See below.
The footer text isn't legible because the font is too small. You need to change the position and size of the footer on the Slide Master.
Modifying Footers
Practice: Modifying the Position and Font of a Footer
- Display the Slide Master to move the footer placeholder to the left corner of the slide where the date and time placeholder is currently located.
- Click the edge of the date and time placeholder (labeled Date Area) in the lower-left corner of the slide, and press the Delete key to remove the placeholder from the slide.
- Select the footer placeholder and then press the <— key until the placeholder is aligned on the left with the body text placeholder. By using the <— key, rather than dragging and dropping, you move the placeholder horizontally but not vertically.
- Click the Align Left button so the text in the footer placeholder is aligned on the left edge rather than centered in the placeholder.
- Holding down the Shift key, click the slide number placeholder (labeled Number Area) in the lower-right corner of the slide, so that both the footer and the slide number placeholders are selected.
- Press the down arrow key two or three times until the bottoms of the two placeholders are on the bottom of the slide. Use the arrow keys to nudge the placeholders in small increments so you can position the objects exactly where you want them.
- With the footer and slide number placeholders still selected, click the Font Size list arrow, and click 24 to change the font size to 24 point. The footer placeholder is too small to contain all the footer text on one line (which you see when you switch back to Normal View), so you'll expand the footer placeholder.
- Deselect the two placeholders, select just the footer placeholder, and then drag the right-center resize handle of the footer placeholder to the right until the right of the text box is near the center of the slide, and then click the Normal View button
to return to Slide 2. You can now easily read the footer and slide number. See below. Now all the slides will have footers on them. - Save the presentation and go on to the next section on Inserting and Modifying Clip Art.
