Preparing the Presentation to Run on another Computer

Using Package for CD

You might be using computers without PowerPoint to give presentations. You don’t need PowerPoint installed because you can use the PowerPoint Viewer. Make sure that whatever computer used, the fonts are available. Do this by saving the presentation with embedded fonts so that the presentation will always have the desired fonts, regardless of whether or not they are installed on the computer you use to give the slide show. Since embedding fonts increases the file size, do this only if necessary.

PowerPoint Viewer allows you to give your slide show on any Windows 95/98/NT/2000/XP computer. The Microsoft PowerPoint license allows you to create a Viewer disk and install the Viewer program on other computers without additional charge. Use the Package for CD selection on the File menu to create a copy of your presentation that includes the Viewer. Then, you can take the presentation and show it on any computer.

Practice: Saving a file with embedded fonts

Click File on the menu bar, click Save As to display the Save As dialog box, click Tools on the dialog box toolbar, click Save Options.

Package image

Save Options

Package image

Click the Embed TrueType fonts check box to select it, and then click the OK button. You might want to select Embed characters in use only to save disk space, but then if you need to add text to your presentation, you might not find the needed characters.
Click the Save button in the dialog box, and then click the Yes button when you're asked if you want to replace the existing file. The file is then saved with the fonts embedded so it will have the same appearance on other computers that might not have those fonts.
Click File on the menu bar and then click Package for CD. The Package for CD dialog box appears.

Package image

Place a blank CD in the disk crive and click Copy to CD. Or you could choose Copy to Folder and browse to save your presentation on other external drives.

Package image

This completes your work on creating a presentation from scratch.

Return to Course Topics or Creating a New Presentation Topics.

		Search:

	E-mail Internet Access Software Assistance Computer Labs Software Licensing Web Publishing Calendaring Computer Security Unix Training

	Preparing the Presentation to Run on another Computer Using Package for CD You might be using computers without PowerPoint to give presentations. You don’t need PowerPoint installed because you can use the PowerPoint Viewer. Make sure that whatever computer used, the fonts are available. Do this by saving the presentation with embedded fonts so that the presentation will always have the desired fonts, regardless of whether or not they are installed on the computer you use to give the slide show. Since embedding fonts increases the file size, do this only if necessary. PowerPoint Viewer allows you to give your slide show on any Windows 95/98/NT/2000/XP computer. The Microsoft PowerPoint license allows you to create a Viewer disk and install the Viewer program on other computers without additional charge. Use the Package for CD selection on the File menu to create a copy of your presentation that includes the Viewer. Then, you can take the presentation and show it on any computer. Practice: Saving a file with embedded fonts Click File on the menu bar, click Save As to display the Save As dialog box, click Tools on the dialog box toolbar, click Save Options. This displays the Save Options dialog box as shown below. Click the Embed TrueType fonts check box to select it, and then click the OK button. You might want to select Embed characters in use only to save disk space, but then if you need to add text to your presentation, you might not find the needed characters. Click the Save button in the dialog box, and then click the Yes button when you're asked if you want to replace the existing file. The file is then saved with the fonts embedded so it will have the same appearance on other computers that might not have those fonts. Click File on the menu bar and then click Package for CD. The Package for CD dialog box appears. Place a blank CD in the disk crive and click Copy to CD. Or you could choose Copy to Folder and browse to save your presentation on other external drives. This completes your work on creating a presentation from scratch. Return to Course Topics or Creating a New Presentation Topics.
Copyright © 1998-2004 The University of Alabama \| Disclaimer \| Contact: Help.Desk@ua.edu