Inserting Headers, Footers & Slide Numbers
It's an easy process to get the slide number and a footer to appear on each slide in your presentation. You might want your department name to appear at the bottom of each slide. Using the Insert tab on the new PowerPoint 2007 Ribbon (the new tabbed, grouping of commands that replaces the old menus and toolbars), you can achieve this.
Insert Tab
To insert footers and slide numbers in PowerPoint 2007, go to the Insert tab on the Ribbon. In the Text group, click on the Header & Footer icon.
Header and Footer Dialog Box
When you slect the Header & Footer icon on the Insert ribbon, this opens a dialog box like the one shown below:
On the Slide tab, check the Slide number and Footer boxes. In the Footer text area, type the text of your footer such as the departmental name as shown. You have the option not to show the footer on the title slide--just check the box if you don't want a slide number or footer text on the title slide of your presentation. You also can check the Date and time option to have the date and time appear on each slide. Then click Apply to All to have the footer appear on all the slides in the presentation or click Apply to have it appear only on the current slide you are working on.
It appears at the bottom right of each slide as shown in a theme font. This can be modified on the master if needed. See the section below on Modifying Footers.
Headers and Page Numbers
In the Header and Footer dialog box, click on the Notes and Handouts tab. You have the option to include the Date and time on each page and to automatically update it. Select the Header and Page number options to have text and numbers on each Notes or Handouts page.
Type the header text you want to appear on each page as shown above. Then click on the Apply to All button.
Notes Page View
To view the Notes Page Header and Page number, go to the View tab. In the Presentation Views group, click on the Notes Page icon to go to Notes Page View.
In Notes Page View, the header and page number you created appear as shown below:
Modifying Footers
To change the footer placement or style on every slide, you need to go to the slide master. Here you make global changes for the overall presentation. There are different masters for different layouts. You can see which master is used by what slides by the screen tips that appear as your cursor rolls over each master.
Practice: Modifying Footers
- Go to Slide Master view by clicking on the View tab and selecting Slide Master within the Presentation Views group.
- Select the first master in the Slide tab on the left--it is the slide master for the theme or template applied to all slides usually.
- Select the date placeholder and delete it since it's not used in this presentation (see above).
- Select the footer placeholder as shown below.
- Select the text within the placeholder to change the font. As you select it a mini toolbar appears which you can keep on the screen by positioning your mouse over it or right-clicking on the text.
- Increase the font size to 14 points using the dropdown menu on the mini toolbar.
- Select the white square (the resize handle) on the right side of the placeholder and drag it right to increase the size of the placeholder so that the text isn't on two lines.
- Select the page number placeholder and increase the size of the text to 14 points.
- Close master view. The final slide footer looks like the one shown below.
As you move the cursor over the placeholder, it changes to a pointer with four-sided arrows
. Hold down the left mouse button and drag the placeholder left to reposition it.
You can also use your arrow keys to move it.
Return to Course Topics or go on to the next section on Inserting and Modifying Clip Art in PowerPoint 2007.