PowerPoint 2007

The Office Button Replaces the File Menu

In Office 2007, the Microsoft Office Button replaces the File menu. You click on the button to open, save and print your files as shown below. You can still use keyboard shortcuts to open, save and print (CTRL + O, S, and P).

Click on New to create a new presentation. This opens a window from which to choose design templates or a blank template, as well as to create a new presentation from an existing one. This replaces the New Document task pane in PowerPoint 2003.

Views

On the bottom right side of the PowerPoint 2007 window is the View toolbar, which contains three buttons that change the way you view a slide presentation. There is also a zoom bar beside the view buttons which allows you to zoom in or out on the content.

In Normal View (the first button on the left), you have four work areas: the Slide Pane, the Notes pane, and the Slide and Outline tabs; clicking the Slide Sorter View button changes the view to miniature images (thumbnails) of all the slides at once so you can reorder the slides or set special features for a slide show. To view or present a slide show, click the Slide Show button . When viewing a presentation in Slide Show View, press the spacebar to move to the next slide. You can also press the right arrow key or click the left mouse button to advance to the next slide. Another method for jumping from one slide to any other slide in the presentation in slide show view is to right-click anywhere in the screen, point to Go to Slide, and then click the title of the slide from the list of all the slides by title. There are also arrows in the left bottom part of the slide show you can click on to return to the previous slide or advance to the next.

The View Menu

PowerPoint 2007 no longer has toolbars and menus or task panes as in the 2003 version. It has the Ribbon, which has tabs with commands organized into groups. When you click on the View tab, it brings up a Presentation Views group of buttons that also allow you to choose Normal, Slide Sorter, Notes Page, and Slide Show view like the buttons on the bottom of the screen. In addition, you can go to Master views. The next group, the Show/Hide grouping, displays the ruler, gridlines or Message bar. The Zoom group lets you zoom in on a slide or fit it to the window. The Color/Grayscale group on the View tab, lets you view the presentation in color, grayscale, or black and white. The Window group (not shown) lets you arrange your windows, switch windows, and the Macros group (not shown) lets you view or record macros by clicking on its dropdown list.

Normal View

In Normal View, the PowerPoint window contains not only the Outline and Slides tabs on the left side of the window, but also the Slide Pane and the Notes Pane. The Slide Pane shows the current slide as it will look during your slide show. You can use either the Slide Pane or the Outline tab to add or edit text, but you must use the Slide Pane to add or edit graphics and to change a slide's design and animations.

PowerPoint image

The Notes Pane (below the Slide Pane) contains any notes (also called speaker notes) that you might prepare on each slide—it might contain points to cover or phrases to say during the presentation.

The PowerPoint Tabs

The left side of the PowerPoint window in Normal View has two tabs, the Outline tab and the Slides tab. The Outline tab shows an outline of your presentation, including the titles and text of each slide. You can rearrange slides and text here.

The Slides tab shows a column of numbered slide thumbnails so you can see a visual representation of several slides at once. Also, the Slides tab lets you jump quickly to another slide by clicking the desired slide and lets you rearrange, add, or delete slides here.

PowerPoint image

You can increase or decrease the width of the tabs pane by dragging its right border. You can close it by clicking on the X at the upper right side of the pane. To restore it, just click on the normal view button on the View Pane or the view toolbar at the bottom right of the window on the status bar.

PowerPoint Options

In PowerPoint 2007, the Microsoft Office Button replaces the File menu and also the Tools menu where Options for the program were set. When you click on the button, at the bottom of the menu is a PowerPoint Options button.

For example, when you click on this button, it opens the following dialog box with "Popular" options selected. Here you can choose the Color scheme for the Office Applications as well as other options shown.

Choosing "Customize" allows you to customize the Quick Access toolbar, adding commands to it from a list of popular commands.

Saving

Click on the Microsoft Office Button to save your document. In Office 2007, the Microsoft Office Button replaces the File menu. You click on the button to open, save and print your file as shown below. You can still use the same keyboard shortcuts to open, save and print (CTRL + O, S, and P).

PowerPoint image

When you choose Save As, you have options to save in the new default file format or in the PowerPoint 97-2003 format as well as other formats. Word, Excel, and PowerPoint in Office 2007 have new file formats based on XML. Therefore, they have new file extensions to reflect this--extensions with an X at the end or an M if the file has macros.

If you select the first option, to save as a PowerPoint Presentation, the file extension will be .pptx. If the file had macros, then it would be .pptm. If you save it as a template, its file extension would be .potx. However, you can save it in PowerPoint 97-2003 format. You don't have to though since there is a file convertor that can be downloaded from Microsoft that works with Office 2003 applications allowing them to open the Office 2007 files. Just go to the Download Center to get the Microsoft Office Compatibility Pack for 2007 Office Word, Excel and PowerPoint File Formats.

PowerPoint image

The new file extension for a PowerPoint Slide Show is .ppsx. The new XML formats allow anyone with an XML editor and a ZIP utility to open Office 2007 files. The ZIP utility is needed because the new XML formatted files are automatically compressed when saved and uncompressed when opened. If you have Microsoft Office 2007, this is automatically done for you.

Return to Course Topics or go to Creating a New Presentation 2007.

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	PowerPoint 2007 The Office Button Replaces the File Menu In Office 2007, the Microsoft Office Button replaces the File menu. You click on the button to open, save and print your files as shown below. You can still use keyboard shortcuts to open, save and print (CTRL + O, S, and P). Click on New to create a new presentation. This opens a window from which to choose design templates or a blank template, as well as to create a new presentation from an existing one. This replaces the New Document task pane in PowerPoint 2003. Views On the bottom right side of the PowerPoint 2007 window is the View toolbar, which contains three buttons that change the way you view a slide presentation. There is also a zoom bar beside the view buttons which allows you to zoom in or out on the content. In Normal View (the first button on the left), you have four work areas: the Slide Pane, the Notes pane, and the Slide and Outline tabs; clicking the Slide Sorter View button changes the view to miniature images (thumbnails) of all the slides at once so you can reorder the slides or set special features for a slide show. To view or present a slide show, click the Slide Show button . When viewing a presentation in Slide Show View, press the spacebar to move to the next slide. You can also press the right arrow key or click the left mouse button to advance to the next slide. Another method for jumping from one slide to any other slide in the presentation in slide show view is to right-click anywhere in the screen, point to Go to Slide, and then click the title of the slide from the list of all the slides by title. There are also arrows in the left bottom part of the slide show you can click on to return to the previous slide or advance to the next. The View Menu PowerPoint 2007 no longer has toolbars and menus or task panes as in the 2003 version. It has the Ribbon, which has tabs with commands organized into groups. When you click on the View tab, it brings up a Presentation Views group of buttons that also allow you to choose Normal, Slide Sorter, Notes Page, and Slide Show view like the buttons on the bottom of the screen. In addition, you can go to Master views. The next group, the Show/Hide grouping, displays the ruler, gridlines or Message bar. The Zoom group lets you zoom in on a slide or fit it to the window. The Color/Grayscale group on the View tab, lets you view the presentation in color, grayscale, or black and white. The Window group (not shown) lets you arrange your windows, switch windows, and the Macros group (not shown) lets you view or record macros by clicking on its dropdown list. Normal View In Normal View, the PowerPoint window contains not only the Outline and Slides tabs on the left side of the window, but also the Slide Pane and the Notes Pane. The Slide Pane shows the current slide as it will look during your slide show. You can use either the Slide Pane or the Outline tab to add or edit text, but you must use the Slide Pane to add or edit graphics and to change a slide's design and animations. The Notes Pane (below the Slide Pane) contains any notes (also called speaker notes) that you might prepare on each slide—it might contain points to cover or phrases to say during the presentation. The PowerPoint Tabs The left side of the PowerPoint window in Normal View has two tabs, the Outline tab and the Slides tab. The Outline tab shows an outline of your presentation, including the titles and text of each slide. You can rearrange slides and text here. The Slides tab shows a column of numbered slide thumbnails so you can see a visual representation of several slides at once. Also, the Slides tab lets you jump quickly to another slide by clicking the desired slide and lets you rearrange, add, or delete slides here. You can increase or decrease the width of the tabs pane by dragging its right border. You can close it by clicking on the X at the upper right side of the pane. To restore it, just click on the normal view button on the View Pane or the view toolbar at the bottom right of the window on the status bar. PowerPoint Options In PowerPoint 2007, the Microsoft Office Button replaces the File menu and also the Tools menu where Options for the program were set. When you click on the button, at the bottom of the menu is a PowerPoint Options button. For example, when you click on this button, it opens the following dialog box with "Popular" options selected. Here you can choose the Color scheme for the Office Applications as well as other options shown. Choosing "Customize" allows you to customize the Quick Access toolbar, adding commands to it from a list of popular commands. Saving Click on the Microsoft Office Button to save your document. In Office 2007, the Microsoft Office Button replaces the File menu. You click on the button to open, save and print your file as shown below. You can still use the same keyboard shortcuts to open, save and print (CTRL + O, S, and P). When you choose Save As, you have options to save in the new default file format or in the PowerPoint 97-2003 format as well as other formats. Word, Excel, and PowerPoint in Office 2007 have new file formats based on XML. Therefore, they have new file extensions to reflect this--extensions with an X at the end or an M if the file has macros. If you select the first option, to save as a PowerPoint Presentation, the file extension will be .pptx. If the file had macros, then it would be .pptm. If you save it as a template, its file extension would be .potx. However, you can save it in PowerPoint 97-2003 format. You don't have to though since there is a file convertor that can be downloaded from Microsoft that works with Office 2003 applications allowing them to open the Office 2007 files. Just go to the Download Center to get the Microsoft Office Compatibility Pack for 2007 Office Word, Excel and PowerPoint File Formats. The new file extension for a PowerPoint Slide Show is .ppsx. The new XML formats allow anyone with an XML editor and a ZIP utility to open Office 2007 files. The ZIP utility is needed because the new XML formatted files are automatically compressed when saved and uncompressed when opened. If you have Microsoft Office 2007, this is automatically done for you. Return to Course Topics or go to Creating a New Presentation 2007.
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