Creating a Table in a Slide

A table is information arranged in horizontal rows and vertical columns. The area where a row and column intersect is called a cell. Each cell contains one piece of information and is identified by a column and row label. For example, the cell in the upper-left corner of a table is cell A1 (column A, row 1), the cell to the right of that is B2. The cell below A1 is A2, and so forth. A table's structure is indicated by borders, which are lines that outline the rows and columns.

The table you'll create will have four columns, one each for the Group, Leader, Location, and Services. The table will have four rows for groups in your division such as in NCS (Documentation and Training, HelpDesk, LAN Support, and PC Support).

Using Title and Table Layout

Practice: Creating a Table

Go to Slide 4 ("Number of Employees 2005") and click on the New Slide button . Make sure the Slide Layout Task Pane is open, scroll down the slide layouts down so you can see the Other Layouts section at the bottom, and click the Title and Table layout (next-to-the-last row, first column) to see the Insert Table placeholder.
Click in the title placeholder and type the name of your department and Services such as “NCS Services.”

Table image

Double-click the table placeholder in Slide 5. The Insert Table dialog box opens.

Table image

Set the number of columns and rows to 4 each.
Click the OK button to insert the table, and then click anywhere in the table to select it. PowerPoint automatically displays the Tables and Borders toolbar when you select the table. See the figure below.

If the table doesn't have four columns and four rows, click the Undo button on the Standard toolbar to undo your creation of the table, and then repeat Steps 3 and 4. If the Tables and Borders toolbar doesn't appear on the screen, click View on the main menu, point to Toolbars, and then click Tables and Borders.

To change the border below the top rows so that it separates the label on the top row from the information in the other rows, complete the following steps.

Drawing a Border

Make sure the Draw Table pointer is selected by clicking on the Draw Table button on the Tables and Borders toolbar—the pointer changes to a pencil.
On the Tables and Borders toolbar, click the Border Width list arrow and then click 3 pt to change the border line width to three points.

Click the Border Color button on the Tables and Borders toolbar, and then click the light blue tile (the custom color below the main row of tiles)—or choose a border color matching your color scheme. Now when you draw a border, it will be a 3-point, light blue line or a 3-point line in the color you chose.
Drag from the border below cell A1 to cell D1, along the border between the first and second rows. When you release the mouse button, the light blue line appears.

Table image

Close the Task Pane so the Slide Pane is larger and you can see your table better.

Adding Info

Click the Draw Table button on the Tables and Borders toolbar to deselect it. The pointer should be while it's in a blank area of the slide in the Slide Pane, or an I shape when it's in a cell.
The table contents may not fit the slide so you need to change the font size from 28- point Tahoma to 20-point. Click on the border of the table and then change the font size so that all cells will be formatted this way.
Click in cell A1 (upper-left corner of the table) and type Group. Press the Tab key to move to cell B1 and type Leader. Press the Tab key to move to cell C1 and then type Location. Press the Tab key to move to cell D1 (upper-right corner of the table) and type Services.
Press the Tab key to move to cell A2, type the name of the first group in your division or department and tab to B2, C2, and D2, filling in the appropriate information for this group to complete the first row of data. Increase the width of columns if needed so the entire date fits on one line—do this by double-clicking on the border between columns.
Complete the information in the other cells as shown in the figure below (using your own departmental groups and info) and then click in a blank area of the slide to deselect the table. You can drag the borders between cells and of the table itself to better fit the table content to the slide. Also, you can drag the entire table once the pointer changes to four arrows just like with any object.

Table image

Modifying the Table Font

Click on the edge of the table to select it and then on the formatting toolbar use the font drop-down list to select the font you want such as Verdana and the size you want such as 20-point. Click on the Bold button to bold text.

Table image

Change the font color by clicking the Font Color list arrow on the Formatting toolbar, and then click on More Colors on the drop-down menu.

Table image

The Colors dialog box opens (see the figure below). It provides additional colors to select from. The text needs to stand out more so a lighter aqua color was chosen. Choose one that fits your color scheme. You can also create custom colors by selecting the Custom tab.

Table image

You may have to resize the title text box to make it smaller and drag the table up to fit below the resized title. Click anywhere in a blank area of the Slide Pane to deselect the table. See the figure below.

Table image

Save your work and go on to the next section on Adding and Modifying Tab Stops.

Return to Course Topics or Creating a Presentation Topics.

Using Title and Table Layout Drawing a Border Adding Info Modifying the Table Font		Search:

	E-mail Internet Access Software Assistance Computer Labs Software Licensing Web Publishing Calendaring Computer Security Unix Training

	Creating a Table in a Slide A table is information arranged in horizontal rows and vertical columns. The area where a row and column intersect is called a cell. Each cell contains one piece of information and is identified by a column and row label. For example, the cell in the upper-left corner of a table is cell A1 (column A, row 1), the cell to the right of that is B2. The cell below A1 is A2, and so forth. A table's structure is indicated by borders, which are lines that outline the rows and columns. The table you'll create will have four columns, one each for the Group, Leader, Location, and Services. The table will have four rows for groups in your division such as in NCS (Documentation and Training, HelpDesk, LAN Support, and PC Support). Using Title and Table Layout Practice: Creating a Table Go to Slide 4 ("Number of Employees 2005") and click on the New Slide button . Make sure the Slide Layout Task Pane is open, scroll down the slide layouts down so you can see the Other Layouts section at the bottom, and click the Title and Table layout (next-to-the-last row, first column) to see the Insert Table placeholder. Click in the title placeholder and type the name of your department and Services such as “NCS Services.” Double-click the table placeholder in Slide 5. The Insert Table dialog box opens. Set the number of columns and rows to 4 each. Click the OK button to insert the table, and then click anywhere in the table to select it. PowerPoint automatically displays the Tables and Borders toolbar when you select the table. See the figure below. If the table doesn't have four columns and four rows, click the Undo button on the Standard toolbar to undo your creation of the table, and then repeat Steps 3 and 4. If the Tables and Borders toolbar doesn't appear on the screen, click View on the main menu, point to Toolbars, and then click Tables and Borders. To change the border below the top rows so that it separates the label on the top row from the information in the other rows, complete the following steps. Drawing a Border Make sure the Draw Table pointer is selected by clicking on the Draw Table button on the Tables and Borders toolbar—the pointer changes to a pencil. On the Tables and Borders toolbar, click the Border Width list arrow and then click 3 pt to change the border line width to three points. Click the Border Color button on the Tables and Borders toolbar, and then click the light blue tile (the custom color below the main row of tiles)—or choose a border color matching your color scheme. Now when you draw a border, it will be a 3-point, light blue line or a 3-point line in the color you chose. Drag from the border below cell A1 to cell D1, along the border between the first and second rows. When you release the mouse button, the light blue line appears. Close the Task Pane so the Slide Pane is larger and you can see your table better. Adding Info Click the Draw Table button on the Tables and Borders toolbar to deselect it. The pointer should be while it's in a blank area of the slide in the Slide Pane, or an I shape when it's in a cell. The table contents may not fit the slide so you need to change the font size from 28- point Tahoma to 20-point. Click on the border of the table and then change the font size so that all cells will be formatted this way. Click in cell A1 (upper-left corner of the table) and type Group. Press the Tab key to move to cell B1 and type Leader. Press the Tab key to move to cell C1 and then type Location. Press the Tab key to move to cell D1 (upper-right corner of the table) and type Services. Press the Tab key to move to cell A2, type the name of the first group in your division or department and tab to B2, C2, and D2, filling in the appropriate information for this group to complete the first row of data. Increase the width of columns if needed so the entire date fits on one line—do this by double-clicking on the border between columns. Complete the information in the other cells as shown in the figure below (using your own departmental groups and info) and then click in a blank area of the slide to deselect the table. You can drag the borders between cells and of the table itself to better fit the table content to the slide. Also, you can drag the entire table once the pointer changes to four arrows just like with any object. Modifying the Table Font Click on the edge of the table to select it and then on the formatting toolbar use the font drop-down list to select the font you want such as Verdana and the size you want such as 20-point. Click on the Bold button to bold text. Change the font color by clicking the Font Color list arrow on the Formatting toolbar, and then click on More Colors on the drop-down menu. The Colors dialog box opens (see the figure below). It provides additional colors to select from. The text needs to stand out more so a lighter aqua color was chosen. Choose one that fits your color scheme. You can also create custom colors by selecting the Custom tab. You may have to resize the title text box to make it smaller and drag the table up to fit below the resized title. Click anywhere in a blank area of the Slide Pane to deselect the table. See the figure below. If you want to add a new row at the bottom of the table, you can move the insertion point to the lower-right comer (the last cell) in the table, and press the Tab key. The Tables and Borders toolbar also lets you remove rows, add and remove columns, combine cells, split cells, and perform other modifications to the table. Save your work and go on to the next section on Adding and Modifying Tab Stops. Return to Course Topics or Creating a Presentation Topics.
Copyright © 1998-2004 The University of Alabama \| Disclaimer \| Contact: Help.Desk@ua.edu