Using Outline View
Outline view displays an outline with as many heading levels as you specify. In order to use Outline view, you must apply heading styles. Heading 1 is the most general topic. Heading 3 is more specific. Using Outline view, you can easily reorganize a document, editing up to nine levels of headings in a document.
Clicking the white plus sign next to a section’s heading, selects it. Then, you use the Move Up 
or Move Down 
buttons on the Outlining toolbar to move sections. You can also use the Outlining toolbar to change heading levels, demoting a level-1 heading to a level 2 or promoting a level 3 to a level 1. Deselect the Show Formatting button 
on the Outlining toolbar because not all formatting can be viewed in Outline view.
- Open your document and display nonprinting characters
in Normal view 
. - Go to the beginning of the document and then click the Outline View button
in the lower-left corner of the screen beside the horizontal scroll bar (or go to View on the menu and choose Outline).
The Outlining toolbar has an Outline Level list box 
which lets you apply or change heading levels to selected text. You can even demote a heading to body text. The Show Level list box displays however many levels you choose to display; for example, you might choose to Show Level 2, meaning you would see only the first and second level headings in the document.
Moving Headings in Outline View
When you move a heading in Outline view, any text in that section moves with it.
- Click the white plus sign next to a heading to select it.
- Click the Move Up button
on the Outlining toolbar to move the heading and the text above another heading in your document. - Click in a heading and then click the demote button
on the Outlining toolbar. The heading becomes a level-3 heading, formatted with the Heading 3 style. - Click at the beginning of a level-3 heading and press the Enter key to insert a new level-3 heading into the outline.
- Click in the new heading and type the text for your new heading. This creates a new level-3 heading.
- Save your work and switch to Normal view to see the changes you made and then go on to the next section on Creating a Table of Contents.
If the heading has a square next to it rather than a plus sign, you demoted the heading to body text by mistake. (To promote a heading to a higher level, use the Promote button 
.)
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